The NABC permits select organizations to host various functions in conjunction with the NABC Convention. Such ICW Events are subject to NABC scheduling and availability, and may require rental or administration fees.
What is an ICW event?
An ICW is any event offered to NABC Convention attendees that is outside the official NABC Convention schedule. These events include, but are not limited to conference meetings, corporate gatherings, receptions/happy hours, philanthropy, etc.
How do I request meeting space?
All organizations and individuals seeking meeting space must submit an ICW Event form and receive NABC written approval prior to implementation of the ICW Event. The ICW Event contact may be required to submit a copy of the brochure, invitation, agenda or other material prior to approval. The ICW Event application form is available below.
The NABC must review and approve any ICW Event involving NABC attendees during the inclusive dates of the NABC Convention. The NABC will review and approve or deny the ICW Event form within in 15 days of submission.
The ICW Event contact is responsible for all costs associated with the approved ICW Event (e.g., food and beverage, audio visual room set change fees, staffing fees, etc.).
ICW Events that target the attendance of a certain coaching demographic (e.g., Division I Head Coaches, Assistant Coaches, etc.) may not take place during the NABC-scheduled divisional meeting of that demographic. The NABC meeting schedule can be found here. Furthermore, the NABC will not schedule any ICW Events during designated peak NABC Convention programming hours.
ICW Event Logistics and Promotion
Guidelines for ICW Event logistics and promotion are as follows:
- Events may not be open to the general public
- Fundraising and public ticket sales are prohibited
- Multi-day events are prohibited
- Satellite clinics are prohibited
- Events must not exceed 2 hours
- Promotional materials (e.g., announcements, invitations, publicity, on-site materials, signage, social media) must not imply the event is part of the official NABC Convention schedule or endorsed by the NABC
- Distribution of event promotional materials within the general NABC Convention footprint is prohibited
- Use of any NABC logos or marks is prohibited on event promotional materials
- Signage is permitted directly outside the meeting room one hour prior to the event and must be removed immediately following the event
- Signage is not permitted in the event space lobby or other public areas
- Directional signage is not permitted
- No sponsorship activation is permitted outside of the event room
- Registration/welcome tables are permitted inside the event room only
- Photography and videography of any area outside the event room is prohibited
- Any direct costs associated with the event including, but not limited to, food and beverage, audio visual equipment and labor, internet, meeting set change fees, etc., are the responsibility of the participating organization or individual
- All building exclusivities must be adhered to, including but not limited to, catering, drayage, exhibitor services, internet provider, etc.
By requesting event space, you agree to abide by all rules and guidelines above.