The NABC permits select organizations to host various functions in conjunction with the NABC Convention. Such ICW Events are subject to NABC scheduling and availability, and may require rental or administration fees.
What is an ICW event?
An ICW is any event offered to NABC Convention attendees that is outside the official NABC Convention schedule. These events may include, but are not limited to conference meetings, corporate gatherings, receptions/happy hours, etc.
How do I request meeting space?
All organizations and individuals seeking meeting space must submit an ICW Event form and receive NABC written approval prior to implementation of the ICW Event. The ICW Event application form is available below. The NABC will review and approve or deny the ICW Event form within in 30 days of submission.
The ICW Event contact is responsible for all costs associated with the approved ICW Event (e.g., food and beverage, audio visual room set change fees, staffing fees, etc.).
ICW Events that target the attendance of a certain coaching demographic (e.g., Division I Head Coaches, Assistant Coaches, etc.) may not take place during the NABC-scheduled divisional meeting of that demographic. The NABC meeting schedule can be found here. Furthermore, the NABC will not schedule any ICW Events during designated peak NABC Convention programming hours.
ICW Event Logistics and Promotion
Guidelines for ICW Event logistics and promotion are as follows:
- All costs above and beyond what is included with the standard room setup are the responsibility of the ICW. The NABC does not incur costs for additional ICW needs.
- All convention center exclusivities must be adhered to, including but not limited to, catering, drayage, exhibitor services, internet provider, etc.
- ICW promotional materials (e.g., announcements, invitations, publicity, printed materials, signage, social media) may not imply the ICW Event is part of the official NABC Convention schedule or in any way affiliated or endorsed by the NABC.
- Use of any NABC logos, marks or other intellectual property is strictly prohibited on ICW promotional materials unless approved in advance by the NABC.
- Use of any NCAA logos, marks or other intellectual property is strictly prohibited on ICW promotional materials, and ICW Events may not imply any affiliation with the NCAA or the Final Four.
- Sponsorship activation or any display of third-party partner branding outside of the assigned meeting room or in any NABC Convention/convention center common spaces is strictly prohibited.
- Distribution or display of ICW promotional materials outside of the assigned meeting room or in any NABC Convention/convention center common spaces is strictly prohibited.
- ICW Event signage and/or directional signage in any NABC Convention/convention center common spaces is strictly prohibited.
- Photography and videography of any NABC Convention programming or any NABC Convention/convention center common spaces outside of the assigned meeting room is strictly prohibited unless approved in advance by the NABC.
- ICW Event approval does include NABC Convention registration or access to any other NABC Convention events. ICW event administrators can register for the NABC Convention by visiting nabc.com/convention or by contacting membership@nabc.com.
- ICW Events may not be open to the general public or anyone who is not registered for the NABC Convention unless otherwise agreed upon with the NABC.
- Fundraising and public ticket sales are prohibited at ICW Events unless otherwise agreed upon with the NABC.
- Multi-day ICW Events are prohibited.
- Satellite clinics are prohibited .
- Registration/welcome tables are permitted inside the assigned meeting room only.
By requesting ICW Event space, you agree to abide by all rules and guidelines listed above.